C3S2E '12

C* Conference on Computer Science & Software Engineering

Montreal, QC, CANADA

27-29 June, 2012

Final Paper Preparation and Submission Instructions:


These instructions are for authors of accepted papers for preparing the final version for publication/dissemination. To these authors congratulations!

A sample final version paper is given Sample paper.

The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.

STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing (Formatting) your Paper
STEP 4: Converting to PDF and Renaming the PDF file for Submission
STEP 5: Submitting a Copyright Release Form
STEP 6: Uploading the Final Version to ConfSys

STEP 1: Paper Specifications

For the sample paper, template latex class, etc., see:

The page size for the final(camera ready) version of your paper must be U. S. Letter size(8.5 inches x 11 inches or 215.9 mm x 279.4 mm) and should NOT have page numbers.


* Full papers: 9 pages, including all figures, tables, and references.
* Short papers: 4 pages, including all figures, tables, and references.

* Full papers: Up to 4 extra pages may be purchased

* Short papers: Up to 1 extra pages may be purchased



STEP 2: Important Deadlines

PAPER DEADLINE: Registration and Final "camera ready" version of the paper is due as given in the schedule. You must first make register to attend and make the payment for the conference before you can upload your camera ready file to ConfSys. Also, the copyright form must be approved before the deadline. Without an approved copyright form, your contribution cannot be included in the proceedings. Make sure to carefully read the instructions for preparing and signing the copyright form and follow them!

COPYRIGHT DEADLINE: A signed copyright release form is to be completed on the ACM site; the contact author would get an email from ACM along with a URL to complete the copyright form. Make sure that the title of your paper is correct and all authors have been entered as you want it in the final version.

STEP 3: Important Information about Preparing (Formatting) your Paper

The CINDI digital library (cindi.concordia.ca) are dedicated to worldwide distribution of academic results. Hence it is important that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

In addition to CINDI, the papers would be published by ACM, both in paper form(in assocaition with BytePress) and electronic format.

Your final papers MUST be formatted to ACM Formatting Guidelines. It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to ConfSys.

Please use the ACM Word or LaTeX style templates(Option 2, the "tighter one") to prepare your articles. See:


Please apply ACM Computing Classification categories and terms. The templates provide space for this indexing. The Computing Classification Scheme is at:


Please include the following (given within double quotes: however, please do not include the double quotes) Standard Copyright Statement and a bibliographic strip containing the ISBN for the proceedings at the bottom first page left column of each final version of the paper.

"Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. To copy otherwise, to republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee.
C3S2E-12 2012, June 27-29, Montreal [QC, CANADA]
Editors: B. C. Desai, S. Mudur, E. Vassev
Copyright ©2012 ACM 978-1-4503-1084-0/12/06 $15.00"

STEP 4: Converting to PDF and Renaming the PDF file for Submission

Basic PDF distiller settings MUST be changed to:

* Optimized,
* Acrobat 4.0 compatibility,
* ALL graphics at least 300 dpi resolution (higher if preferred),
* ALL fonts MUST be embedded and subset,
* Postscript settings DO NOT override distiller settings,
* Page size is 612.0 x 792.0 points (8.5" x 11").

IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

Renaming your PDF File for Submission

Once your paper has been converted into a PDF file, you will need to rename your file for final submission. For Upload to ConfSys use the convention last name of the first author in naming this file. If the first author is C. Smith, name the file
For two or more papers with the same first author, name the files:

STEP 5: Complete the ACM Copyright Release Form

Please print, fill out, sign and scan the ACM Copyright Form and save it as PDF file.

How to Complete the ACM Copyright Form (the "Form").

- Part I: Authors must select Boxes A and/or B, and sign Part I.

- Part II: Authors must select box A and sign Part II. Authors must also select Box\ B if they have auxiliary materials.

- Part III: To be signed if authors used third party materials.

- Part IV: Authors must sign Part IV. Make sure the title in the copyright form is the same as the one used in ConfSys and in the final version of the paper. If you fill in the copyright form by hand, make sure that it is legible!

A sample of what is required to be filled in the copyright form is given here

Make sure that your copyright form has no problems. If there are problems, this would be flagged on ConfSys in the version you had uploaded to ConfSys. Once the form is considered accepatble, you need to complete the copyright form directly at the ACM server diretly. The ACM editor would contact you once you have uploaded the final version of your paper. To avoid delays, do this ASAP. The deadline is June 21, 2012.

STEP 6: Uploading the Final Version to ConfSys

Use the link "Author, My paper" to go to the list of your papers. Click on the title of the paer to go to the web page for the paper. In the section under Upload Paper File" chooses Final version to upload your verified PDF file. ConfSys will allow the upload of the file once your registration is confirmed. Please do not wait till the last date to make your registration and payments. You can replace the uploaded file for the Final Version with a corrected version before the deadline: ConfSys would replace the previously uploaded file.

Make sure that the files have been correctly uploaded by clicking on "Final Version" and "Copyright Form" links.

If you have any questions or want to purchase extra copies of the proceedings, please feel free to contact admin AT confsys DOT org. C3S2E-12 and your paper title should be included in all correspondence.

Author/User FAQ
Author Help
Grace Period
Embeding Fonts


Copyright Form
Latex article.cls
Paper Review: tex
Paper Review: pdf
ACM class
ACM Latex file
ACM bib file
Paper Final: tex
Paper Final: A4
Paper Final: US Ltr