16th International Database Engineering and Applications Symposium


Prague, Czech Republic August 8-10, 2012

Author Final Paper Preparation and Submission Instructions:


These instructions are for authors of accepted papers for preparing the final version for publication/dissemination. To these authors congratulations! The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.


STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing (Formatting) your Paper
STEP 4: Converting to PDF and Renaming the PDF file for Submission
STEP 5: Completing(on-line) the ACM Copyright Release Form
STEP 6: Registration and Uploading the Final Version to ConfSys


STEP 1: Paper Specifications

For the sample paper, template latex class, etc., see:




The page size for the final(camera ready) version of your paper must be U. S. Letter size(8.5 inches x 11 inches or 215.9 mm x 279.4 mm) and should NOT have page numbers or any headers or footnotes.




* Full papers: 10 pages, including all figures, tables, and references.
* Short papers: 6 pages, including all figures, tables, and references.
* Poster papers: 4 pages, including all figures, tables, and references.


PURCHASING EXTRA PAGES(use Add on item in registration):

* Full papers: Up to 4 extra pages may be purchased

* Short papers: Up to 2 extra page may be purchased

* Poster papers: Up to 1 extra page may be purchased





STEP 2: Important Deadlines


PAPER DEADLINE: Registration and Final "camera ready" version of the paper is due as given in the schedule. You must first make payment for the conference before you can upload your camera ready file to ConfSys. Use the Author registration option and select the paper for which you are registering. Also, the copyright form must be completed on the ACM site and approved well before the deadline. The copyright form would be approved by ACM and without an approved copyright form, your contribution cannot be included in the proceedings. Make sure to carefully read and follow the instructions for preparing the copyright form.


COPYRIGHT DEADLINE: Complete the on-line ACM copyright as soon as posssible once you get an email from ACM. The details would be in the email. A sample of what this on-line form requires is given at:


STEP 3: Important Information about Preparing (Formatting) your Paper

The CINDI digital library ( is dedicated to free worldwide distribution of academic results. Hence it is important that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

In addition to CINDI, the papers would be published by ACM, both in paper form(in assocaition with BytePress) and electronic format.

Your final papers MUST be formatted to ACM Formatting Guidelines. It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to ConfSys.

Please use the ACM Word or LaTeX style templates to prepare your articles. See:

Please apply ACM Computing Classification categories and terms. The templates provide space for this indexing. The Computing Classification Scheme is at:

Please include the following (exactly as given within double quotes) Standard Copyright Statement and a bibliographic strip containing the ISBN for the proceedings at the bottom first page left column of each final version of the paper.

"Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, to republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee.
IDEAS12 2012, August 8-10, Prague [Czech Republic]
Editors: Bipin C. Desai, Jaroslav Pokorny, Jorge Bernardino
Copyright ©2012 ACM 978-1-4503-1234-9/12/08 $15.00"


STEP 4: Converting to PDF and Renaming the PDF file for Submission


Basic PDF distiller settings MUST be changed to:


* Optimized,
* Acrobat 4.0 compatibility,
* ALL graphics at least 300 dpi resolution (higher if preferred),
* ALL fonts MUST be embedded and subset,
* Postscript settings DO NOT override distiller settings,
* Page size is 612.0 x 792.0 points (8.5" x 11").

ACM has provided this guide for WORD: you may download the ACM Digital Library optimal distiller settings file, ACM.joboptions.

IMPORTANT: Authors must check their final PDF files before submission to verify that ALL fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

Renaming your PDF File for Submission

Once your paper has been converted into a PDF file, you will need to rename your file for final submission. For Upload to ConfSys use the convention last name of the first author in naming this file. If the first author is C. Smith, name the file
For two or more papers with the same first author, name the files:
Csmith1_ideas12.pdf Csmith2_ideas12.pdf etc.


STEP 5: Completing the ACM Copyright Release Form

ACM requires an online completion of their copyright release form. A sample of this online form is given here. The contact author would receive an email from ACM with instructions to complete this form on line. Once completed, a PDF version of the form would be sent to the contact author.

It is important that you have included ALL authors of your paper in ConfSys to be correctly listed in ConfSys.

Make sure the title in the copyright form is the same as the one used in ConfSys and in the final version of the paper.

STEP 6: Registration and Uploading the Final Version to ConfSys

to ConfSys and change to IDEAS>IDEAS12
Use the link My Account > My Registration
Use the Author registration option
Choose the accepted paper for which you want to register
Select the option, currency
If required choose the Add on options for extra pages, quantity
Make payment using a third party system: this soon be done ASAP

Once the payment is confirmed, you could proceed to upload the final version of your paper

Use the link "Author, My paper" to go to the list of your papers. Click on the title of the paper to go to the information web page for the paper. In the section under "Upload Paper File" chooses Final version to upload your verified PDF file. ConfSys will allow the upload of the file once your registration is confirmed. Please do not wait till the last date to make your registration and payment.

You can replace the uploaded file for the Final Version with a corrected version before the deadline: ConfSys would replace the previously uploaded file.


Make sure that the files have been correctly uploaded by clicking on "Final Version" link in the Page Infor web page for your paper.

If you have any questions, please feel free to contact admin AT confsys DOT org.
Please include the following details in all correspondence:

IDEAS12, title of the paper and the Contact Author name

Security Certificate
Author/User FAQ
Author Help
Grace Period
Embeding Fonts


Copyright Form
Latex article.cls
ACM CCS code
Paper Review: tex
Paper Review: pdf
Paper Final: tex
Paper Final: A4
Paper Final: US Ltr